With schools starting, sports teams gearing up, and clubs returning to regular programming, the fall relaunch season is prime time for membership dues and fees. Setting up an online system for collecting fees can help you manage the rush of payments.

Why collecting fees online is the way to go

The year 2020 taught us that external circumstances can shake up even the most well-oiled processes without much warning. A system automated by the cloud is difficult to disrupt. It’s also:

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More convenient

Less people carry cash and check—an online option helps bring money in on time.

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Time-saving

You don’t have to spend hours fetching payments or bookkeeping, and payers can pay as soon as they receive the URL.

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Straightforward

For one, an online payment system offers a simple action flow, meaning that payers receive payment information on their devices, then automatically pay from their devices—it eliminates steps in between. Two, it can provide more clarity about the intention of each payment. (Think: No more blank memo lines on checks.)

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Less cumbersome

Toss that thick three-ring binder! That is, unless you just really love it—but you won’t need it for your tracking system. Online payment collection saves you piles of paper and shelf space, which can save your sanity too.

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Anytime, anywhere

Remove logistical or scheduling conflicts of collecting money.

“I’ve been using Cheddar Up to collect for dues and chapter retreats for several years—it’s a wildly more efficient way to collect from our members…and they love the convenience.”

Taylor Engel, Chapter Administrator, YPO Gold Austin

How Cheddar Up maximizes collecting fees online

In addition to the general benefits of going virtual, Cheddar Up’s unique features can make the online experience even more seamless. Our platform offers:

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Forms connected to specific payments

You can receive membership info at the same time without additional paperwork. You can even set required fields to prevent people from paying without completing the forms.

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Friction-free payments

Individuals can pay without creating an account or downloading an app.

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Robust tracking

Cheddar Up tracks and organizes everything into a tidy dashboard for you. Prefer a computer file? You can download that too. Our top-tier Annual Team Plan also provides a comprehensive summary of your entire Cheddar Up financial history.

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Recurring payments

Does your organization collect fees on a schedule? Easily set-and-forget (or rather, occasionally check to make sure no payments snag) with the Team Plan.

5 Tips for setting up your Cheddar Up collection

The process is simple—just click that “Get started” button at the top right of your browser and follow the prompts. For extra help, visit our video library.

Here are a few pointers for collecting fees or dues:

1. Make your necessary payments and information required so members can’t accidentally skip over those.

2. Adding a detailed description for each fee item can eliminate any confusion about what the fee covers.

3. If the payer is different from the participant—for instance, a parent paying for a student’s school fee—you may want to create a required item question for the child’s name and teacher. If not, the payment will be logged under the payer’s name, adding a step for you to determine the associated student. If you want to collect more extensive information, you may want to create a form.

3. You can choose to collect cash and check too.

4. Sharing your unique URL may be the most important step! It’s the No.1 way to access the collection. You choose how to share it. Email, Text, QR Code—up to you!