Girl Scout Partnerships with Cheddar Up

Girl Scout troops collect and manage a variety of payments and information in any given year: Membership dues, gear, badge-earning event sign-ups, program waivers, our favorite famous cookie sales. Because Cheddar Up pairs payments with custom forms in one transaction, we make a great team. In fact, we specifically tailor some of our features to fit Girl Scouts’ special use cases.

Here’s a look at how Cheddar Up supports our Girl Scout partnerships.

1. Custom forms connected to specific payments

In Girl Scout management, payments almost always require additional information. When you’re ordering shirts, for example, you need sizes. Registration fees need age and contact information. With Cheddar Up, you can collect (and require) this information in the same transaction — meaning you don’t have to send home paper forms and cross your fingers they come back with money attached.

2. Robust tracking

When parents submit forms and payments, we automatically categorize and tally the money by category. Think of it this way: Instead of asking parents to write “Vests” on a check memo line or in the Venmo description box, you send parents a custom URL used only for gear purchases. When they pay, our system automatically counts it toward uniform payments — and at one glance, you’ll see how much you’ve received for vests without it being mixed in with membership fees. Get a little more in-depth look at our reporting here.

3. Friction-free payments

This means parents do not need to download an app OR sign up for a new account just to pay you — which means less hurdles to pay, which means you may receive the money sooner.

4. Point-of-sale payments

Because we love to impulse shop at Girl Scout cookie booths, we know you also have a need to collect in-person payments. Our point-of-sale functionality allows you to take credit cards on the spot and seamlessly totals in-person sales with those made online.

But that’s not all! If you’re selling leftover inventory, you can set an available quantity, and any point-of-sale purchases will automatically subtract from that number. This means the troop leader selling at the grocery store and the troop leader at the pharmacy can see in real time how much of each item remains.

5. Streamlined troop leader transitions

When a new volunteer steps in as troop leader, you won’t need to hand over a big binder — for financials, at least. All your Cheddar Up history is stored in your troop’s cloud account, and you can add, remove, and change permissions for account managers as needed. Not only does this help with an easy hand-off, but it also offers important accountability and oversight. (Instead of one set of sign-in credentials being shared, everyone has their own.)

The Cheddar Up and Girl Scout Partnerships

Not only does Cheddar Up provide an efficient solution for Girl Scout troop leaders, but we also partner directly with regional councils to provide custom tools and marketing for troops at no extra cost. Here’s a look at that benefit and more.