This page gives you a field trip form template you can customize online, plus an example of what it looks like filled in. One page collects permission, fees, and chaperone sign ups, so families finish everything from a single link.
Field trips are the highlight of the school year. These class outings deepen learning, build community, and give kids something to look forward to. They also take real planning to keep everyone safe and on schedule. Emails pile up, teacher messages get lost, and at some point every parent has found a crumpled field trip form at the bottom of a backpack.
The fix is to keep it simple. Picture a permission slip, fee collection, and volunteer sign up living in one online form. That is what a Cheddar Up field trip form does.
What a field trip form includes
- Student name, grade or class, and t-shirt size if you are ordering shirts
- Allergies, medications, and any medical notes the team should know
- Parent or guardian name, phone, and email, plus a separate emergency contact
- Photo and activity permission, signed with an e-signature
- Who is authorized to pick the child up
- The field trip fee, plus an optional donation to cover classmates in need
- A chaperone sign up with the number of spots you need
Building from a field trip information template means these fields are already in place, so you adjust rather than start from scratch.
How to set up a field trip form in Cheddar Up
Once you know what to collect, the quickest route is to start from a field trip form template. Add your trip info, set your fee, and share the link.
Prefer to build your own? Here is how each piece comes together.
1. Add Field Trip Details
Cheddar Up collection pages have a customizable description field. Tell parents and guardians a little bit about your outing.
- Logistics: List the date, location, departure time, and estimated return time. The pertinent information allows families to coordinate their schedules and provides a sense of security.
- Objectives: Describe the learning objectives and how it ties into the curriculum. Guardians can have meaningful conversations with their kids before and after the field trip.
- What to Bring: Let them know if a sack lunch or healthy snack is required or if any unique clothing (i.e., sturdy walking shoes or outerwear) is needed. Hangry and cold kids can quickly dampen the field trip vibe!
- Due Date: List the due date if you expect the completed form before the field trip.
2. Collect Field Trip Fees
Many trips cost more than the school budget covers, so families pitch in for admission, transportation, or supplies. A field trip form doubles as a payment form: add an item with the amount you need, and parents pay when they submit the form. No cash envelopes, no checks to track down.
This is the simplest way to handle a field trip money collection form and the permission slip together, in one link. You can collect school payments for other class needs the same way.
Bonus Items
- Allow parents to donate an additional field trip fee to help class families in need.
- Field Trip T-Shirts are a great way to keep kids safe and visible. They are handy with preschoolers in popular places like museums and parks. Simply add it as another item for your parents to purchase.
3. Add Parental Consent
Written parental consent is essential for any class outing. Add a required online waiver and e-signature to the forms section of your Cheddar Up page. Four fields (first name, last name, date, and e-signature) appear automatically below your permission text, so every slip comes back signed and time-stamped.
For sample wording and everything a slip should include, see our full guide to the field trip permission slip.
4. Collect Chaperone Sign-Ups
It takes a village to pull off a good field trip. Letting parents volunteer makes your job easier and keeps kids safer. Add a chaperone sign up sheet right in the forms section: set how many spots you need and describe what volunteers will do that day.
Because the sign up sheet lives inside the same field trip form, you can see who paid, who consented, and who volunteered in one dashboard. No separate spreadsheet, no cross-checking three lists.
5. Gather other details and track who’s going
Need allergy info, emergency contacts, or a headcount for cafeteria sack lunches? Add those as custom questions and forms, and parents type their answers right in the form.
Every response lands in your dashboard, so you always have a live roster of who is going. On trip day, use that list as a simple check-out and sign-out sheet to mark students off as they board and return, so no one gets missed.
Sack lunch, anyone?
Add an option for parents to purchase a sack lunch for their child so they don’t have to pack it. This is a great PTA fundraiser!
6. Share your form
Once you’ve created the page, you can share it with the class. You can send it directly from the Cheddar Up message center, create a social post, or include your custom link and QR code in a flyer that goes home.
7. Check out and submit!
When the parent or guardian receives the link, they’ll be taken directly to your custom page.
Once the user has filled out all requirements you need from them, they securely add their payment information (credit card or echeck) and submit it.
You’ll get notified and can manage their responses in your Cheddar Up dashboard.
Parents and guardians will 🧡 that they don’t need to download an app or create an account to pay on Cheddar Up.
In short, before you go
Ready to skip the paper? Get the field trip form template and have your page ready to share in minutes. Managing money across the year too? See how to collect school payments with Cheddar Up.
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