Level Up Your Fundraising with Sponsorship Form Templates

Securing sponsorships can be a game-changer for any event, whether you’re hosting a charity run, a community festival, or a school fundraiser. The right sponsorships bring in much-needed funds can add credibility to your cause. Together we will explore why sponsorships are important and how to engage with sponsors that will ensure your success! Or get right to the point with Cheddar Up’s sponsorship form templates.

 

Why Fundraising Sponsors Are Key to Event Success

Sponsorships can be the lifeblood of your event, offering more than just financial support. They play a pivotal role in elevating your event’s visibility, credibility, and overall impact. Here’s why securing sponsorships are crucial for your event’s success:

Offset Costs and Expand Budgets:

Sponsorships provide the funds needed to cover event expenses like venue rental, marketing, and equipment. This financial support can free up your budget, allowing you to focus on the attendee experience rather than worrying about funds. With sponsorship dollars in your pocket, you can think bigger — maybe that means booking a more popular speaker, upgrading your venue, or adding new activities that draw a larger crowd.

Enhanced Credibility:

Partnering with well-known businesses or organizations adds an extra layer of credibility to your event. When potential attendees see reputable brands attached to your event, it signals that your event is legitimate and worth attending.

Wider Reach:

Sponsors often promote the events they support through their own marketing channels — social media, newsletters, and even physical stores. This cross-promotion introduces your event to a broader audience, potentially attracting more attendees than you could reach on your own.

Building Relationships:

Sponsorships aren’t just about one-off transactions. They’re opportunities to build long-term relationships with businesses and organizations. A successful partnership can lead to ongoing support for future events and collaborations. Cheddar Up can help you keep all sponsorship information in one place for the next time you need to get connected.

In short, sponsorships are a win-win for events. They provide the necessary funds and resources to elevate your event, while also offering sponsors valuable exposure and marketing opportunities. By leveraging sponsorships effectively, you can ensure your event not only runs smoothly but also exceeds expectations.

Engaging with Fundraiser Sponsors

Sponsors are more than just financial backers — they’re partners in your event’s success. Here are some of the best ways to engage with them effectively, and how Cheddar Up can make the process even smoother:

Personalized Communication:

Take the time to personalize your communication with sponsors. Send tailored emails or make phone calls that specifically address their interests and how their support is making a difference. Using Cheddar Up, you can easily send updates directly through the platform, making sure your sponsors feel valued and informed with our group message center.

Exclusive Perks and Recognition:

Give your sponsors a little extra love by offering them exclusive perks. This could be VIP access to events, special mentions, or branded merchandise.

Involve Sponsors in the Event:

Encourage your sponsors to actively participate in your event. This could be through hosting a booth, speaking at the event, or providing branded giveaways. Use Cheddar Up to manage sponsor sign-ups for these activities and to coordinate any materials or setup needs.

Engaging with fundraiser sponsors is all about maintaining open, personalized communication and showing genuine appreciation for their support. With tools like Cheddar Up, you can streamline these interactions, making it easier to build strong, lasting partnerships.

Sponsorship Form Templates & Best Practices

A well-organized sponsorship form is crucial to making a great first impression and ensuring you gather all the necessary information from potential sponsors. Use Cheddar Up for a form builder or use the sponsorship form templates below to publish your sponsorship form. 

Sponsorship Form Templates & Best Practices

Header and Event Information:

  • Event Name and Date: Start with the basics. Clearly display the name, date, and location of your event at the top of the form. This immediately orients potential sponsors and sets the context.
  • Event Overview: Include a brief description of the event, highlighting its purpose, target audience, and why it’s worth sponsoring. Keep it concise but compelling to potential sponsors.

Sponsorship Levels and Benefits:

  • Tiered Sponsorship Levels: Outline the different levels of sponsorship available (e.g., Gold, Silver, Bronze), with a clear breakdown of what each level entails. Be specific about the benefits sponsors will receive, such as logo placement, mentions in marketing materials, or VIP event access.
  • Custom Sponsorship Options: Consider adding a section for custom sponsorship opportunities, allowing sponsors to tailor their events sponsorship based on their preferences and budget.

Sponsor Information Section:

  • Contact Details: Include form fields for the sponsor’s company name, contact person, phone number, and email address. Make it easy for sponsors to provide the necessary contact information.
  • Company Information: Additional details like the company’s website and social media handles could be helpful. This helps you understand your sponsor’s brand and how to best promote them. Be sure to secure any logo’s or promotional material that might be needed from the sponsor.

Building Relationships:

  • Payment Options: Provide multiple payment methods for sponsors and donors. Cheddar Up makes it easy for you to accept online payments while also collecting the sponsor’s information.

Thank You Message:

  • Closing Note: End with a brief thank you message in your receipt, expressing your appreciation for their consideration and support.

With Cheddar Up, you can customize these sections to fit your specific needs, ensuring a seamless experience for both you and your sponsors.This layout not only looks professional but also ensures that you collect all the information you need while making it easy for sponsors to understand their options and commit to supporting your event.

 

Managing Sponsorship Forms

Managing sponsorship funds can be a headache, but not with Cheddar Up. The platform streamlines the whole process, making it easy to collect and track sponsorship contributions. With built-in tracking features, organizers can easily monitor sponsorship contributions in the report center. The message center makes communicating updates with sponsors organized and transparent. This transparency isn’t just convenient — it also builds trust with your sponsors, showing them exactly how their contributions are being used to support your event.

Using sponsorship form templates with Cheddar Up simplifies everything from finding the right sponsors to managing sign-ups and funds. Cheddar Up makes the process as smooth and efficient as possible, so you can focus on what matters — pulling off an amazing event.

Start with sponsorship form template

Getting started with sponsorship form templates on Cheddar Up is quick and easy. Just choose a template and customize it to fit your event’s needs. Then you’re ready to start collecting sponsor information and payments!

Collect for FREE

Whether you’re collecting dues and fees, fundraising, managing an event, creating a sign up, or selling something online or in-person, you can do it with a Cheddar Up collection.