Robotics/STEM Booster Club Payment Collection
- Collect membership dues, competition fees, and fundraising payments in one place.
- Automate tracking and reporting for all transactions and forms.
- Provide parents with a secure, convenient, and mobile-friendly payment experience.
- Keep 100% of your funds with no hidden fees (parents cover a small processing fee).
Why Robotics & STEM Booster Clubs Choose Cheddar Up
Cheddar Up vs Traditional Payment Methods
Cheddar Up vs Generic Payment Platforms
Made for Robotics & STEM Booster Clubs
Frictionless Payments
No apps. No accounts. Families can pay in seconds from any device.
Automatic Tracking
See every payment and response in real time. Export data anytime. No spreadsheets required.
Payments + Forms
Gather payments and information in the same place, from t-shirt sizes to waivers and registrations.
One-Stop Solution
Manage events, spirit wear sales, fundraisers, and registrations all in one easy-to-use platform.
How it works
Step 1
Create Your Collection
Set up a custom online payment page in minutes for any need, from annual dues to a specific fundraiser for a new 3D printer. Add items, set prices, and include any necessary forms.
Step 2
Share Your Link
Distribute your unique collection link via email, text, social media, or a QR code at your next meeting. Parents can pay securely from any device, 24/7.
Step 3
Track and Manage
Watch payments roll in on your real-time dashboard. All funds, forms, and transaction details are automatically tracked and organized for easy reconciliation and reporting.
Complete Payment Solutions for Every Club Need
Donations
Donating on Cheddar Up is simple with no awkward tipping at checkout.
Volunteer Sign Ups
Wow your community with elegant, ad-free sign ups.
Dues and Fees
Collect one-time fees or recurring dues from your community.
Group Gifts
Group collections for a teacher, coach or coworker with zero lifting.
Registrations and Waivers
Move camps online with payments, forms, and waivers in one spot.
Peer-to-Peer Fundraisers
Give participants their own pages to share your cause and rally donations.
Group Website
Highlight your organization’s mission, team members, sponsors and more.
What Club Leaders Say About Cheddar Up
“Super easy to use for our PTO. User-friendly and more affordable than the clunkier software we used last year. Very happy that our team can work together to build a site that works great for our school needs.”
– Eva D., PTO President
“Easy to implement and use, and the reporting is exactly what I need. Also, I’ve reached out twice to Cheddar Up support with questions, and they’ve responded promptly and thoughtfully both times.”
– Heidi H., PTA Vice President
“I love how user-friendly it is! It’s easy to use on your phone, so our parents are able to fill forms out and make payments super easy from wherever they are!”
– Kaitlin S., PTO Member
FAQs
How does online payment collection benefit education organizations?
Online platforms dramatically reduce volunteer workload by automating tracking and eliminating cash handling. They also increase participation by offering parents a convenient, mobile-friendly way to pay, leading to higher fundraising totals and more timely fee collections.
Is Cheddar Up secure for school payment collection?
Absolutely. Cheddar Up is secure and PCI compliant. In addition, Cheddar Up never sees or stores any financial-related information. Information is sent directly and securely to our payment partner, Stripe, which processes billions of dollars annually, using Transport Layer Security (TLS).
What types of payments can education organizations collect?
Organizations can collect for virtually any need, including fundraisers, event tickets, spirit wear sales, field trip fees, club dues, PTA memberships, and teacher gifts. Our platform is flexible enough to handle simple payments or complex collections with multiple items and forms.
How does Cheddar Up compare to other payment platforms for schools?
Unlike generic platforms, Cheddar Up is built specifically for the needs of school communities. We offer education-specific templates, robust tracking, and features for volunteer coordination that other platforms lack, all without a complex setup.
Can we integrate Cheddar Up with our school management system?
While direct API integrations are not included in our standard plans, Cheddar Up’s reporting tools make it simple to export your data. You can quickly download transaction and payer details in CSV or Excel format for easy import into most school management or accounting systems. For even more connectivity, the Team Plan includes Zapier integration, allowing you to automate workflows and connect with hundreds of other apps.
What support is available for education organizations?
We offer dedicated support from a team of experts, many of whom have experience as PTA leaders and school volunteers themselves. Support is available via live chat and email, and we provide a rich library of video tutorials, best-practice guides, and live demos to help you succeed.
How does Cheddar Up handle sensitive student data and liability forms?
All data collected through integrated forms is securely stored and linked directly to the payment transaction. Cheddar Up is committed to data privacy and provides a secure, compliant platform for handling sensitive information like emergency contacts and liability waivers.
Can we use Cheddar Up to collect payments for multiple robotics teams or grade levels?
Yes. You can create separate collections for different teams (e.g., VEX, FIRST Robotics) or different grade-level activities, keeping finances and forms for each group organized.
Can we accept donations through Cheddar Up for our general fund or specific projects?
Absolutely. Set up a dedicated donation item so supporters can contribute any amount to help fund competition travel, new equipment, or scholarships.
How long does it take for the collected funds to reach our club's bank account?
Funds are typically transferred to your club's bank account within 1-3 business days after the withdrawal is initiated.
Is the payment process secure for parents?
Yes. Cheddar Up uses industry-leading security and encryption to protect payment information, and parents can pay by credit card, debit card, or eCheck.
Can we track who has paid and who still owes money for a specific item, like a competition fee?
Yes. The real-time dashboard shows all transactions so you can quickly see who has paid, who is pending, and who still needs to submit payment.
Ready to start?
Kick the tires
Create a free account and build a collection to see how easy it is to collect money.
Watch a demo
Join us for one of our live demos and learn from our product experts in real time.
