Hey, coaches and team parents: Your roster of responsibilities is pretty full — let us run your online team store and manage your team fees!

Cheddar Up’s free online software collects and tracks payments and team information automatically so you can spend less time money-counting and more time play-calling. 

Here are a few reasons your team might use Cheddar Up:

  • Youth sport sponsorships

  • Team fundraising

  • Team apparel store

  • Team fees

  • Uniform orders

  • Sport and tournament registration

  • Banquets

But really, the list is endless. Our platform is extremely easy to use and versatile — and it’s loaded with exclusive features.

We think these are 10 of our most helpful features for sports teams and coaches.

“With hockey, comes payments. I know that whatever collecting need might come up, Cheddar Up can solve it. It’s a one-stop shop for us.“
Jeff Mielnicki
Head Coach, Cherry Creek Hockey
Greenwood Village, CO

Set up an online team store for both uniforms and team apparel

Set up an online team store with quantities tracked by size, thanks to item variations, which are kind of the professional organizers for Cheddar Up collections. Instead of creating separate items for every size you offer, you can create one item with multiple sub items. For example, you’ve set up a collection for players to choose their uniforms. Instead of listing every single uniform number available as a separate item, you can create an item for Large uniforms, then create an item variation for each number available in that size. When players choose, they’ll pick their size first, then see which numbers are still free. If a number is taken, it will show “Sold Out”.

Boost team fundraising

We’ve got two great features to help boost team fundraising. Number One: Our fundraising progress bar shows all page visitors how much more money you need to meet your fundraising goal — which could incentivize more donations to get you closer. Number Two: We offer flexible fee options. Transactional fees are added to all payments made on Cheddar Up, and the default setting requires donors to pay them, which could help maximize the dollars you keep. However, if you think the lack of fees will help incentivize more people to donate, you can give payers an option to pay fees instead of a requirement. Or, encourage people to pay by e-check, which has a flat fee, not a percentage.

Team Tip

You can also offer recurring payments, which may allow payers more freedom to give and give your team a steady cash flow. You can set the amount or allow the payer to decide.

Use account-wide reporting for a team payment tracker that simplifies accounting and promotes transparency

Account-wide reporting will especially be helpful if you coach a school sports team or report to a parent organization. With our account-wide data, you can download comprehensive, customized reports detailing the financials across all your collections. If you’ve kept all records through Cheddar Up, you likely won’t need additional number-crunching! 

Accept credit cards for tickets and concessions with our mobile payments and point-of-sale app for your team

Yep! You can run credit cards on the spot. And, if you also pre-sell tickets through your collection, whatever you sell at the door will add to your overall quantity. Everything syncs up — and is automatically tracked and quantified in our reporting center.
Easiest way to collect money online
Easiest way to collect money online

Assign multiple account managers

Do you and another coach split organizational duties? Simply assign more managers through your account dashboard, and you’ll stay on the same page — because everything recorded for your team will be on this one page. (Not separate files on separate computers.)

Organize collections with categories

We think this feature is prime for sports teams. Take uniform orders, for instance: You may sell uniforms, bags, equipment, and spiritwear at the same time. Categories allow you to break that one collection into many parts — and helps your players clearly see all the pieces they need to purchase. This could also be helpful for travel sports teams: For each tournament, you may need to manage entry fees, hotel needs, or food costs in one place.

Create sports liability waivers and permission slips

If you’re transporting players by bus, or they’re traveling to tournaments and camps without parents present, it’s essential to have signed permission slips at your fingertips. This is one of the many types of forms we offer, and all electronic signatures are stored right in your account. Bonus: We have a phone app for both Apple and Android — so they’ll all fit in your pocket too.


Use our mobile app and messaging features for your sport team’s communication

If you use the provided Invite link (in the “Share” section of the collection builder) to share your collection, you can send and schedule reminders through your Cheddar Up account. You can also send messages to anyone who has submitted payments or information. Maybe you have a collection for concessions sign-ups — this is a simple way to remind parents of their dates! Or you need to send everyone tournament site information. This is the spot to do it to help you remember everyone.

Filter by athlete or event in our detailed reporting center

Need to see which players have registered for the awards banquet, or check to see which tournament fees are still outstanding for each athlete? Our detailed reports make it simple to find this — and loads more. You can view the payments and information you’ve received across the account, or just for one collection.

Use a group page as your team’s very own website!

A Cheddar Up group page lists all of your team’s created collections at one URL. (As opposed to having separate URLs for each collection.) This is helpful for coaches and team parents as a home base for communication, but it’s equally helpful for other parents and players because they can see current and upcoming payment needs.

And there’s more!

See more of what Cheddar Up can do for your team.

You'll want to ask your group's organizer for a link. For privacy reasons, it's not possible to search for this on Cheddar Up.

Learn more about paying on Cheddar Up

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